Proarc Collaboration Room

[ Proarc EDMS Add-On ]

Proarc Collaboration Room is an optional add-on for Proarc on-premise and online users. Proarc Collaboration Room is a cloud-based solution, hosted on the Microsoft Azure platform, that synchronizes documents and workflows with Proarc Online.

The flow between Online and Proarc Collaboration Room is workflow-based and is synchronized in real time. Suppliers or customers can be invited to work on specific documents as part of the defined process, e.g. documents for review, documents for approval, etc. Issue reason and due dates can be defined when documents are transferred. This avoids uncontrolled copies of documents circulating via email and controls external reviews on official document revisions.

Proarc Collaboration Room hosts a standard set of Proarc functionality including a full range of document interactions and workflow activities. Using configurable mappings, it automatically synchronizes document, workflow, and audit information with Proarc Online. The solution can also trigger workflows between both systems.

Why Use Proarc Collaboration Room?

Workflow Activity Screen in Proarc Collaboration Room

External user access to a secure collaboration area, separate from Proarc Online
Flexible sharing configurations
Easy document data synchronization
Document sharing related risk mitigated
Minimal integration effort

Proarc Collaboration Room Capabilities

Mitigate Document-Related Risk

Avoid uncontrollable copies of documents circulating through email
Control external reviews on official document revisions

External Access to Proarc Functionality

External user access to a secure collaboration area, separate from Proarc Online
Simplified experience for externals with ability to restrict features and access to specific documents
Externals can review and comment on documents in workflows

Use Flexible Configurations

Configure data synchronization mappings for documents, revisions, and workflows
Import selected Proarc repositories and workflows into Proarc Collaboration Room

Easily Synchronize Document Data

Automatically synchronize document, workflow, and audit information between Proarc Collaboration Room and Proarc Online
Trigger workflows between systems
Manage document comments between systems, and optionally manage file annotations with ProView Markup add-on

Minimize Integration Effort

Integrate Proarc Collaboration Room and Proarc Online without coding
Operate Proarc Collaboration Room without worrying about additional technical requirements
Use OpenID/Azure AD authentication

Proarc Online Platform

The Proarc Online platform ensures reliability, security, and performance by leveraging the following:

Mature, secure, and scalable online services & applications
Enterprise-grade hardware, network, and storage
Infrastructure services for performance optimization, monitoring, disaster recovery, and security against attacks
Detailed audit logging, policy governance, and workflow-driven compliance to processes
Cloud Service Provider (CSP), Microsoft Azure, with the largest compliance portfolio, including ISO 27001, SOC2, and CSA Star

Proarc Online Platform

The Proarc Online platform ensures reliability, security, and performance by leveraging the following:

Mature, secure, and scalable online services & applications
Enterprise-grade hardware, network, and storage
Infrastructure services for performance optimization, monitoring, disaster recovery, and security against attacks
Detailed audit logging, policy governance, and workflow-driven compliance to processes
Cloud Service Provider (CSP), Microsoft Azure, with the largest compliance portfolio, including ISO 27001, SOC2, and CSA Star