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          Proarc-Engineering-Document-Management-System-header

          Engineering Document
          Management Software
          for Projects &
          Operations

          Establish a central source of truth and drive compliance to document control processes.

          Request a Demo

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          Proarc Engineering Document Management Software helps teams drive document control best practices that lead to improved design quality, reduced risk, and increased profitability.

          Proarc Engineering Document Management Software Home Dashboard

           

          Proarc’s engineering document management system is purpose-built to manage engineering documents and provides teams with controlled collaboration tools, automated workflows that support document control best practices, and a central, reliable repository for all project and asset operations documents.

           

          Download Proarc EDMS Brochure

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          What is EDMS Software?

          Although many companies have attempted to implement a generic DMS to support document control across their capital projects and into operations & maintenance, they ended up wasting precious time and realized generic tools put their projects and operations at risk.

          Discover why EDMS is essential to project risk management for organizations.

          Built for documents, process, and progress

           

          Proarc EDMS is the perfect solution for companies that need to organize, plan, execute, collaborate, track, and deliver documentation, from the moment a document requirement arises to the handover and operation of the completed facility. With Proarc your entire team can deliver on schedule at each milestone and be audit-ready at any time.

          Ascertra_Document_Management_Process_Diagram_Blue
          Flexible, Scalable, and Industry-Proven

          Proarc is a highly configurable system that meets the unique requirements of projects and operations while supporting the overall policies and governance requirements of the entire organization.

          Our solutions have been successfully used across the industry for 30 years on implementations of all sizes and are designed to scale up to growing requirements.

          Ascertra-Person

          “We believe Proarc has supported deep client integration on projects of all  sizes that cannot be matched by our competitors”

          Ascertra-Person
          “Proarc is a very adaptable, user-friendly system which has allowed us  to streamline our processes for rapid delivery to our clients”
          Ascertra-Person
          “Proarc offers significant efficiency savings as well as  improved overview and quality of documentation.“

          Why Proarc Engineering Document Management System?

          Proarc Engineering Document Management-Software Two Devices
              • Improve information quality


            • Ensure compliance to policies & standards


            • Reduce errors and rework


            • Improve team performance


            • Identify and mitigate risk


          • Reduce claims and disputes

          Your Proarc EDMS


          Proarc Engineering Document Management Software offers standard platform and optional add-on features, allowing you to configure your system to your needs.

          Document Management Fundamentals

          Central access to repositories for project & operational documents and related data. Change management with advanced revision control and access to historical revisions. Full-text and metadata searches to quickly find the right documents. Detailed audit records for each action and event in the system, from document status changes to workflow assignments, electronic signatures and file downloads. Support for document control processes to validate, review, approve, track, and distribute documents.

          Flexible Metadata Coding & Numbering

          Flexible configuration features to define metadata rules for numbering, classification and validation. Multiple metadata layouts for each repository make it easy for users to find information using tailored views.

          AutoCAD File Reference Management

          Automation to protect integrity of multi-part AutoCAD files & revisions. Master-dependent file relationships to ensure accurate links throughout the lifecycle, supporting check-in and out, workflow assignments, collaboration activities, transmittal, and handover.

          File Authoring & Office Support

          Consistent document creation process using predefined templates with data merge, and automatic updates. Integration with Microsoft Office 365 for authoring and editing documents.

          Bulk Import & Export

          Flexible import & export of files and metadata. Rules for handling revision-level attributes and files, data validation, import and export layout definitions. Scheduling and automation for watched folders.

          PDF Conversion

          Convert or merge files to PDF from multiple file formats based on configurable rules and triggers.

          Bulk Copy & Paste 

          Proarc supports bulk copy and paste of document numbers from search document lists to a workflow document list.

          Outbound Transmittal & Comment Sheets

          Process support for collecting, organizing, validating, and distributing outgoing documents. Automated generation of PDF comment sheets and transmittal cover sheets.

          Mass Export

          One-click generation of a set of documents, including all related files and metadata, that can be shared outside of Proarc. Configurable templates are provided for defining export locations and layouts. 

          Handover

          Tools for collection, output, and formatting of information packages for handover to clients. Publishing to offline web document catalogs including categorization and table of contents.

          Advanced Search Queries

          Criteria built using operators, parameters, and nested grouping to generate specific lists of document profiles. Streamlines the location of information users search for in EDMS.

          Detachable Document Profiles

          Simplified comparison of document profiles and file copying across document profiles, revisions, and document profile levels with drag-and-drop functionality.

          Packages

          Developing, approving, issuing, and tracking completion of packages of document deliverables.

          Bulk Allocation

          Pre-allocate document profiles and numbers prior to creation of documents. Link to packages for planning and tracking.

          Milestones & Rules of Credit

          Define milestones and link them to document status values, workflow events, or other criteria. Define milestone chains and assign percentage completion for each milestone achievement.

          Progress Monitoring

          Calculate progress based on milestone achievement, document packages and weights. View planned, forecasted, and actual completion dates and percentages. Visualize progress using charts and graphs.

          Packages Replanning

          Link plans to actual completion dates from Proarc workflow. Automatically update the plan with new due dates based on actual completion date.

          Integration

          Integrate with third-party tools, such as Primavera P6, Safran and Microsoft Project. Aggregate document progress for document packages and export for more accurate picture of progress in your third-party planning tool.

          Dashboards and Reports

          Real-time summary and KPI reports provide transparency, accountability, and actionable insights on document information, workflow progress, and user activities. Drill-down reports and widgets enable users to access a high-level view and drill down to underlying details.

          Notifications and Alerts

          Automated & event-driven alerts notify users when specified activities occur, potential issues arise, or auto-escalation dates and times have been reached.

          Actioning and Expediting

          Reports and workflow tools provide team members with full transparency to progress for manual action, while automation provides the ability to automate actions based on rules, such as auto-assigning a task to a different person when the task is past due.

          Document History

          Detailed document history provides users with information to help troubleshoot issues, take corrective action, and/or avoid future issues, such as claims.

          Delivery Tracking

          Tools to help ensure documents meet milestones and timelines. Actual document dates can be checked against planned document dates to highlight discrepancies.

          Sharing with External Parties

          Separate collaboration system in the Cloud for sharing documents with external parties. Synchronization with official document repositories to avoid uncontrolled copies.

           

          Proarc Collaboration Room

          Review & Approval

          Automated workflows for distribution, review, and approval by external parties. Authorization matrix and recipient lists to subject matter experts based on document classifications, timing, and other policies. Templates for industry-accepted processes for interdisciplinary squad check, client document review, routing & notification.

          Real-Time Commenting

          Concurrent markups allow multiple users to add comments simultaneously while others add comments in real-time.

           

          ProView Markup

          Collaboration Room

          The Proarc Collaboration Room Add-on allows several users to work on specific documents and workflows on a separate cloud-based platform that synchronizes document information in real-time with Proarc Online. 

           

          Collaboration Room Details

          Mobile

          The Mobile Add-on supports users who need access from areas with offline or low-bandwidth connections (e.g., in a mine or on a ship).

           

          Mobile Details

          Copy Documents

          The Copy Documents Add-on increases the efficiency of batch file copy operations for power users.

           

          Planning

          The Planning Add-on provides document progress measurement using milestones and configurable rules of credit. 

           

          Planning Details

          Document Organizer 

          The Document Organizer Add-on provides efficient and complete document handover, mitigating the time-intensive and error-prone process of manual compilation of accurate documentation. 

           

          Document Organizer Details

          ProView

          The ProView Add-on provides improved productivity and review quality for teams while reducing potential cost and collaboration risk, with the help of ProView PDF Converter, ProView Viewer, ProView Markup, and ProView Comment Sheets.  

           

          ProView Details

          Drawing File Management 

          The Drawing File Management Add-on effectively manages AutoCAD files & revisions, mitigating costly errors caused by out-of-sync files during check-in/out or handover. 

           

          Drawing File Management Details

          Web API

          The Web API Add-on enables the integration of Proarc EDMS documents and data.  

           

          Web API Details

          Malware Scanning Package

          The Proarc Online Malware Scanning Package protects your EDMS from malicious content using Microsoft Defender Antivirus capabilities.

           

          Malware Scanning Package Details

          Download Proarc EDMS Brochure

          Proarc Online Platform 

           

          The Proarc Online platform ensures reliability, security, and performance by leveraging the following:

           

          • Mature, secure, and scalable online services & applications
          • Enterprise-grade hardware, network, and storage
          • Infrastructure services for performance optimization, monitoring, disaster recovery, and security against attacks 
          • Detailed audit logging, policy governance, and workflow-driven compliance to processes
          • ISO 27001 certified Proarc Online application
          • Cloud Service Provider (CSP), Microsoft Azure, with the largest compliance portfolio, including ISO 27001, SOC2, and CSA Star 

          Proarc Online Platform 

           

          The Proarc Online platform ensures reliability, security, and performance by leveraging the following:

           

          • Mature, secure, and scalable online services & applications
          • Enterprise-grade hardware, network, and storage
          • Infrastructure services for performance optimization, monitoring, disaster recovery, and security against attacks 
          • Detailed audit logging, policy governance, and workflow-driven compliance to processes
          • ISO 27001 certified Proarc Online application
          • Cloud Service Provider (CSP), Microsoft Azure, with the largest compliance portfolio, including ISO 27001, SOC2, and CSA Star 
          Ready to mitigate reliable information management
          risk, reduce errors, and improve design quality?
          Speak to one of our engineering document management software experts to learn how you can get started.
          Request a Demo

          Release 7.5
          Collaboration, Efficiency, Performance

           

          We're very excited to announce the official release of Proarc 7.5, available for all Proarc EDMS customers. Highlights of the latest release include an integrated collaboration solution, massive gains in efficiency for intensive document processes, and search performance enhancements.

           

          Latest Document Control Software Features