Today, Ascertra is delighted to announce the upcoming release of Proarc 7.5 FP1. This new release focuses on enhancing Proarc's user interface with a new UI for managing workflows, the ability to reorder files within a revision, as well as many more additions and improvements.
Reorder Files Within a Revision
Users with Document permission, Modify rev., or Modify Closed revision now have control over the order of their files. Even files that are checked out, voided, or hidden can be repositioned. Additionally, users can now reliably link to the first file in the hierarchy, ensuring a logical file sequence.
Figure 1: Reorder files within a revision in Proarc
View and Edit Workflows
Manage Workflows Button
The new 'Manage workflow' button provides access to an updated user interface for viewing workflow details and making edits, replacing the 'Edit' button in the 'Actions' menu. This update simplifies access and editing, improving efficiency.
Figure 2: Proarc's new Manage Workflow button
Closing Activities
Workflow administrators can now close activities assigned to other users in the 'Recipients' tab. Previously, a user could close an activity assigned to another recipient, but the user must have been linked to the recipient/contact, so they had access to the contact's mailbox/activity list. This option is still available, but now workflow administrators can close an activity without having access to the contact's mailbox.
Additionally, the common setting ('Workflow > CloseWorkflowOnEmptyActivity') has been updated with the following three options:
- 'Yes' (The activity closes)
- 'No' (The activity cannot be closed; add recipients to the next activity before you can close this activity)
- 'Warning' (A message appears prompting the user to add recipients, but they can continue without doing so)
This setting applies when you close an activity, and the next activity does not have any recipients.
Restricted Distribution
A new option has been added to workflow template configuration: 'restrict distribution of documents on other workflows'. This option replaces the existing check whether a document is on an open workflow with a 'review' activity. For existing workflow templates, any workflow templates with review or consolidate activities will have the option set to 'Restricted'.
Enhanced User Interface
We continue to make improvements in workflow user experience, including updating the behind-the-scenes technology, adjusting labels and layout, and enhancing functionality based on customer feedback.
Now, you can view the details of started workflows in a new UI. Going forward, this UI will provide the base for additional functionality, including the following FP1 additions:
- Check in multiple files at once
- Lock multiple document profiles
- And many more
Learn More about Proarc 7.5 Feature Pack 1
For full details on the latest updates to Proarc 7.5, don't hesitate to contact us.
