Read how Propeople Crew Management Software helped Cyan Renewables, a leading international maritime operator, adopt smarter crew planning practices to manage complex logistics across multiple vessels and international projects.
Contents
- Project Challenges
- How was Propeople Implemented to Address These Challenges?
- Adoption & Usage
- Project Outcome: Smarter Rostering Across Global Projects
- Summary
- Case Study: Workforce Management FAQs
Project Challenges
Cyan Renewables had been navigating the complexities of managing a growing offshore workforce:
- Manual tracking with Excel became unsustainable: Cyan Renewables initially relied on spreadsheets to manage personnel and competencies. As project complexity increased, this manual approach led to inefficiencies, data fragmentation, and a lack of visibility across teams.
- No system tailored to operational workforce needs: Their requirements went beyond traditional HR functions. They needed a solution that could support the fast-paced, variable demands of subsea logistics and vessel crewing, especially across both Australian and international operations.
- Limited scalability and coordination: Without a centralised system, coordinating crew movements, tracking certifications, and managing shifting schedules became increasingly difficult, risking delays and misalignment across projects.
How Was Propeople Implemented to Address These Challenges?
Propeople was introduced to Cyan Renewables as a tailored solution for managing their complex offshore workforce. With support from the Ascertra team, the system was configured to meet these specific needs of different operational units:
- Daily tracking of personnel and contractors: Cyan Renewables now uses Propeople to monitor workforce movements in real time. This ensures accurate records of who is working where and when, which is critical for managing offshore contractors and rotating crew members across multiple locations.
- Dynamic crew rostering across multiple projects: The system supports flexible scheduling, allowing Cyan Renewables to assign and reassign crew members across different vessels and projects. This adaptability helps the team respond quickly to changing timelines and resource needs.
- Centralised competency management: All qualifications, certifications, and training records are stored in one place. This gives teams instant access to up-to-date competency data, streamlining compliance checks and improving planning accuracy.
It also introduced secure, role-based access, allowing Cyan Renewables to control who sees and manages specific data within the system. For logistics teams, this meant having clear visibility into crew availability and scheduling without being overwhelmed by irrelevant information. For project managers, it provided targeted access to training records and certification statuses, helping them plan ahead and ensure compliance without delays or manual checks. This structure improved both data security and operational efficiency.
Adoption & Usage
Cyan Renewables integrated Propeople into their daily operations with strong involvement from two key teams: subsea logistics and vessel crewing.
Subsea Logistics Team
The subsea logistics team played a central role in getting Propeople up and running:
- They coordinated the onboarding of personnel by gathering and inputting crew data into the system, ensuring accuracy from the start.
- They worked to align existing workflows (such as crew movement tracking and certification monitoring) with Propeople’s capabilities, helping the team transition smoothly from manual processes to automated ones.
- Their involvement ensured the system was tailored to the operational realities of subsea projects, where crew schedules and requirements shift frequently.
Vessel Crewing Team
The vessel crewing team adopted Propeople for day-to-day crew management:
- They use the system to track personnel and contractors across multiple vessels and projects, replacing manual spreadsheets with real-time data.
- Propeople supports their daily scheduling needs, helping them allocate crew efficiently and respond quickly to changes in project timelines or resource availability.
- The team also benefits from centralised access to competency records, making it easier to verify qualifications and plan assignments accordingly.
Project Outcome: Smarter Rostering Across Global Projects
By adopting Propeople, Cyan Renewables successfully transitioned from manual, spreadsheet-based crew management to a centralised, purpose-built system. This shift meant they could manage personnel across multiple offshore projects with greater speed, accuracy, and control. Propeople became a daily tool for logistics and crewing teams, supporting dynamic scheduling and improving coordination across international operations.
Beyond immediate efficiency gains, Cyan Renewables also deepened its understanding of project planning and collaboration through hands-on use of the system. The implementation revealed new opportunities for technical development and process refinement, helping Cyan Renewables build a more agile and scalable workforce management approach.
Key Results of Propeople Crew Management Software
- Multi-project crew rostering: Enabled efficient scheduling of crew across multiple offshore projects
- Dynamic personnel allocation: Allowed teams to move staff between projects and adjust schedules on a daily basis
- Real-time crew visibility: Provided logistics and project managers with up-to-date insights into crew availability and competencies
- Centralised competency tracking: Consolidated all qualifications and certifications into one system for easier access and analysis
- Gantt-based requirement analysis: Integrated requirement tracking into Gantt views for clearer planning and resource alignment
- Secure, role-based access: Granted tailored access rights to different teams, improving data security and operational clarity
- Time savings: Significantly reduced time spent on qualification and certification tracking
- Process learning & technical development: Teams gained deeper knowledge of Propeople’s capabilities, uncovering new ways to improve planning and collaboration
Summary
By implementing Propeople Crew Management Software, Cyan Renewables streamlined crew rostering across multiple offshore projects, enabling daily personnel allocation and centralised competency tracking. Propeople gave logistics and project teams real-time visibility and secure, role-based access, transforming how Cyan Renewables manages its global workforce.
Want to see how you can adopt smarter crew management practices on your project? Register for our webinar!
